Training

Privacy Policy

Training Privacy Policy

 

1. Introduction

1.1        This policy covers the treatment of personal data that Grant Engineering (UK) Ltd. Training Academy (GUK Training) collects when you are applying to attend training and/or assessment with us, whether this application is made in person, by email, letter or via our website.

The use of the terms ‘we’, ‘us’, ‘our’ and ‘GUK Training ’ in this Privacy Policy refers to Grant Engineering (UK) Ltd. Training  Academy .

1.2      We are committed to safeguarding the privacy of those applying to attend our training centre and in this policy we explain how we will handle your personal data.

1.3        By completing our training enrolment form you are agreeing to this policy, you consent to our use of your personal data in accordance with the terms of this policy.

1.4        We will not disclose your personal data to anyone other than as set out in this Privacy Policy.

 

2. How we use your personal data

2.1        In this Section 2 we have set out:

a) How we collect your personal data

b) Who we may collect this data from

c) Why we need this data to process your application

d) The legal bases of the processing.

2.2      We collect your personal data when you apply to attend training and/or assessment with GUK Training. This may be in one of the following ways:

* Directly from yourself

* Indirectly from your employer, business partner, partner, spouse, etc. who is providing the information on your behalf

* Indirectly from a training agent who is providing the information on your behalf

2.3        This information may be provided via email, post, phone using the required GUK Training enrolment documentation.

2.4        We will only require from you the personal data necessary to process your application, training and (where applicable) assessment.

2.5        The actual personal data we will require will depend on the actual training/assessment you are applying for, as follows:

 * OFTEC training and assessment

 * Logic Certification training and assessment

 * Grant Engineering (UK) Ltd Product training

2.6        For OFTEC training/assessment applicants

We will only collect the necessary personal data as required by European Registration Services (ERS) for the purposes of undertaking the assessment, in accordance with their Quality Management System.

To comply with the ERS oil competent person’s certification scheme, this personal data, along with the contract, all assessment documentation and certificate of competence, remains the property of ERS for a period of six years from the date of the assessment.

2.7        For Logic Certification training/assessment applicants

We will only collect the necessary personal data as required by Logic Certification Ltd (LCL) for the purposes of undertaking the assessment, in accordance with their Quality Management System.

To comply with the LCL scheme, this personal data, along with the contract, all assessment documentation and certificate of competence, remains the property of LCL for a period of six years from the date of the assessment.

2.8        For Grant UK product training applicants

We will only collect the necessary personal data required to administer the training course in question (i.e. populate, prepare and deliver the course).

 

3. Providing your personal data to others

3.1        For OFTEC training/assessment applicants

            We will only pass your personal data on to ERS, to process you application for assessment and confirm your eligibility for certification as required by their certification scheme Quality Management System.

            ERS will also pass your personal details on to the scheme owner, OFTEC, to confirm eligibility for Competent Persons Scheme registration.

            We will not disclose your personal data to any other parties, e.g. any member of our group of companies. This means our subsidiaries, our ultimate holding company and all its subsidiaries insofar as reasonably necessary for the purposes set out in this policy.

3.2        For Logic Certification training/assessment applicants

            We will only pass your personal data on to LCL, to process you application for assessment and confirm your eligibility for certification as required by their certification scheme Quality Management System.

            We will not disclose your personal data to any other parties, e.g. any member of our group of companies. This means our subsidiaries, our ultimate holding company and all its subsidiaries insofar as reasonably necessary for the purposes set out in this policy.

3.3        For Grant UK product training applicants

          We may disclose your personal data to any member of our group of companies. This means our subsidiaries, our ultimate holding company and all its subsidiaries insofar as reasonably necessary for the purposes set out in this policy.

3.4        In addition to the specific disclosures of personal data set out in this Section 3, we may also disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. To confirm, we will not share your personal data with any third party companies without your prior permission.

 

4. International transfers of your personal data

4.1      In this Section 4, we provide information about the circumstances in which your personal data may be transferred to countries outside the European Economic Area (EEA).

4.2      We and our other group companies have offices and facilities in the Republic of Ireland and France. The European Commission has made an "adequacy decision" with respect to the data protection laws of each of these countries. Transfers to each of these countries will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission.

4.3      You acknowledge that personal data that you submit for publication through our website or app services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.

 

5. Retaining and deleting personal data

5.1        This Section 5 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.

5.2        Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes. We will retain and delete your personal data as follows:

5.3        For OFTEC training/assessment applicants

As required by European Registration Services (ERS), in accordance with their Quality Management System all personal data, application forms, contract, all assessment documentation will be kept for a period of six years from the date of the assessment.

Following this all hard copy records (application forms, contract, and assessment documentation) will be destroyed. Personal data on the GUK Training database will be retained indefinitely.

5.4        For Logic Certification training/assessment applicants

As required by Logic Certification Ltd (LCL), in accordance with their Quality Management System, all personal data, application forms, contract, all assessment documentation will be kept for a period of six years from the date of the assessment.

Following this all hard copy records (application forms, contract, and assessment documentation) will be destroyed. Personal data on the GUK Training database will be retained indefinitely.

5.5        For Grant UK product training applicants

Hard copy data (e.g. enrolment forms) will only be kept until the course in question is delivered. They will be destroyed immediately following the course. Personal data on the GUK Training database will be retained indefinitely.

5.6        Notwithstanding the other provisions of this Section 5, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another nature.

 

6. Amendments

6.1        We may update this policy from time to time by publishing a new version on our app and website.

6.2        You should check this page occasionally to ensure you are happy with any changes to this policy.

6.3        We may notify you of changes to this policy by email or through the private messaging system on our website and/or app.

 

7. Your rights

7.1      In this Section 7, we have summarised the rights that you have under data protection law.

          Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

7.2      Your principal rights under data protection law are:

(a)      The right to access;

(b)      The right to rectification;

(c)      The right to erasure;

(d)      The right to restrict processing;

(e)      The right to object to processing;

(f)       The right to data portability;

(g)      The right to complain to a supervisory authority; and

(h)      The right to withdraw consent.

7.3      The right to access

          You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.

7.4      The right to rectification

          You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.

7.5      The right to erasure

          In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are certain general exclusions of the right to erasure. Those general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation i.e. product guarantees; or for the establishment, exercise or defence of legal claims.

For OFTEC training/assessment applicants

It is a requirement of the European Registration Services (ERS) certification scheme that all personal data, application forms, contract, all assessment documentation will be kept for a period of six years from the date of the assessment.

Any request for erasure of data within this period will result in any current certification being withdrawn by European Registration Services (ERS).

For Logic Certification training/assessment applicants

It is a requirement of the Logic Certification Ltd (LCL) scheme  that all personal data, application forms, contract, all assessment documentation will be kept for a period of six years from the date of the assessment.

Any request for erasure of data within this period will result in any current certification being withdrawn by Logic Certification Ltd (LCL).

7.6      The right to restrict processing

          In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.

7.7      The right to object to processing

          You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.

7.8      You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.

7.9      You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

7.10    The right to data portability

          To the extent that the legal basis for our processing of your personal data is consent, and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.

7.11    The right to complain to a supervisory body

          If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.

7.12    The right to withdraw consent

          To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.

7.13    You may exercise any of your rights in relation to your personal data by written notice to us.

  

8. Our details

8.1      The GUK Training database is owned and operated by Grant Engineering (UK) Ltd.

8.2      We are registered in England under registration number 3196757, and our registered office is at Hopton House, Hopton Industrial Estate, Devizes, Wiltshire.  SN10 2EU.

8.3      Our principal place of business is at Hopton House, Hopton Industrial Estate, Devizes, Wiltshire, SN10 2EU.

8.4      You can contact us:

(a)          By post, using the postal address given above;

(b)          Using our website and/or app contact form;

(d)         By email, using info@grantuk.com

 

9. Data Protection Manager

9.1      Our data protection manager can be contacted at our registered office address.